Plan a Last Minute Gathering
Design a rapid group planning flow that finds an available place, confirms attendance, and divides urgent tasks.
The brief
Understand the problem
Background
A gathering planned for tonight does not need a full event platform. It needs a quick decision about time, place, attendance, food, access, and who will do what before options disappear.
User context
Rosa wants to organize a birthday dinner for eight people in four hours. The group has one wheelchair user, two dietary restrictions, and no confirmed venue.
Product problem
The product must collect availability without a long poll and turn uncertain responses into a decision before booking cutoffs.
Objective
Create rapid setup, invitation response, venue shortlist, task assignment, and final update for a same-day gathering.
What to design
Define the experience
Required experience
- Quick event setup
- Structured RSVP
- Venue decision
- Task coordination and final brief
Screens and states
- Event setup
- Invitation response
- Venue shortlist
- Task board
- Final plan
Core user flow
Follow the critical path
- 01
Rosa proposes a time window and area
- 02
Invitees respond with attendance and needs
- 03
The app narrows available venues
- 04
The group confirms one place and assigns cake and transport tasks
Product rules
Requirements and constraints
Requirements
- Support yes, maybe, no, and arrival-time responses
- Collect dietary and access needs privately
- Show venue availability freshness
- Set decision deadlines
- Send one clear final update
Constraints
- Venue inventory changes rapidly
- Not every guest installs the app
- Contact access must be optional
Reality check
States worth considering
Ready-to-use content
Mock data
Use this content to test hierarchy and realistic data states. You can expand it when the concept needs more depth.
Tonight's plan
- Dinner between 19:00 and 20:00
- 6 yes, 1 maybe, 1 no response
- Needs: step-free entry, vegetarian choices, no shellfish
- Venue hold expires at 16:45
Finish line
What to deliver
- Five mobile screens
- A compact guest response component that captures practical needs
If you want more
Optional extensions
Optional direction
Visual resources
Use these as a starting constraint if you want one. They are not part of the required solution.
Roboto Condensed & Cabin
Clear interface writing gives people the confidence to understand what changed and decide what to do next.
Roboto Condensed & Cabin
Clear interface writing gives people the confidence to understand what changed and decide what to do next.